Built for UK Sponsor Licence holders

StaffSync exists to take the anxiety out of sponsor licence compliance — so you can focus on running your business, not chasing paperwork.

90/60/30/7

Day expiry warning schedule, every night, automatically

1 click

To generate a complete, inspection-ready audit pack

10 days

Home Office reporting window — we help you never miss it

Understanding your compliance duties

As a UK Sponsor Licence holder, you're responsible for keeping accurate records on every sponsored worker — from Certificate of Sponsorship details through to right-to-work checks and reporting changes to the Home Office within strict timeframes. Falling behind on any of this puts your licence, and your ability to sponsor workers at all, at risk.

StaffSync was built around this reality: a single source of truth for every sponsored worker's status, automated reminders before anything expires, and a one-click way to prove compliance the moment an inspection is announced.

What you're required to track

Certificate of Sponsorship (CoS) numbers and assigned dates
Visa type, start date, and expiry date for every sponsored worker
Right-to-work checks, renewed on the correct cadence for each visa type
Job role, salary, and working hours — reported if they change
Unauthorized absences of 10 consecutive working days or more
Changes of address reported within the required window

This is a general overview and not legal advice. For guidance specific to your licence, consult the official UK Government sponsorship guidance or an immigration solicitor.

Why teams choose StaffSync

Purpose-built for UK sponsor compliance, not a generic HR tool retrofitted for it
Employees self-serve document uploads, cutting your admin workload
Every status change is logged — a full audit trail, ready when you need it
Pricing that scales with your headcount, not a flat enterprise fee

Questions about your compliance setup?

Talk to us — we're happy to walk through your specific situation.